A move-in inspection creates a shared record of a rental property’s condition before the tenant’s belongings arrive. It can help prevent disagreements about pre-existing damage, cleaning, missing items or repairs when the tenancy ends. The checklist is most useful when both parties keep a dated copy.
Prepare before the walkthrough
Bring a phone or camera, a checklist, a torch, a tape measure if needed, and a copy of the tenancy agreement. Ask the landlord or agent to attend where possible. Do not sign a statement saying everything is satisfactory if you have not inspected the property or if important issues remain unresolved.
Inspect each room
- Walls and ceilings: Note cracks, stains, damp patches, peeling paint and visible repairs.
- Floors and doors: Record scratches, broken tiles, sticking doors, damaged locks and missing keys.
- Windows: Check panes, frames, latches, screens and whether windows open and close safely.
- Kitchen: Test taps, drains, cupboards, worktops and any included appliances.
- Bathroom: Check flushing, water pressure, drainage, ventilation, leaks and visible mould.
- Electrical items: Where safe, check lights, switches and included equipment; report exposed wires or other hazards rather than attempting repairs.
- Exterior and shared spaces: Note parking, gates, pathways, bins, lighting and any damage in areas included in the tenancy.
Take clear evidence
Photograph each issue from a wide angle and a close-up. Record the date and room, and send the images to the landlord or agent in a message or email that can be retained. List missing fittings, keys and appliances. Keep the original files until the tenancy and deposit have been settled.
Agree on repairs in writing
Record which defects the landlord will fix, who is responsible and the expected timeframe. Clarify how urgent problems should be reported. Do not assume a verbal promise has been recorded in the agreement unless you follow it up in writing.
Keep records throughout the tenancy
Save the signed inventory, tenancy agreement, rent receipts, repair requests and correspondence. Report new problems promptly and follow the agreement and applicable law when requesting repairs. At move-out, use the original inventory to compare condition fairly, allowing for ordinary wear and tear as applicable.
Conclusion
A careful walkthrough takes time but can reduce uncertainty for both tenant and landlord. Document facts, share the record promptly and keep copies of all agreements and payments.
This checklist is general information and does not replace local tenancy law or legal advice.
